Collection Management
Organize and Manage Your Collections Intelligently
Categorize your objects with Muselera's comprehensive collection management module, optimize exhibition and storage processes, maintain complete control over collection movements. Create unlimited collections and manage them professionally.
What is Collection Management?
A collection is the classification of objects in groups around a specific theme, period, material, or purpose. In museums, collections enable the organization, exhibition, and preservation of objects in meaningful groups.
With Muselera, you can create unlimited collections, flexibly categorize your objects, transfer them between collections based on exhibition status, and track all movements within and outside the museum in detail.
Muselera Collection Management Features
Unlimited Collections
Create as many collections as you need. Permanent exhibition collections, temporary exhibitions, period collections, thematic groups - manage them all in the same system.
Flexible Object Assignment
Add objects to collections in bulk or individually. An object can belong to multiple collections. Easily perform transfers between collections.
Location Tracking
Track the physical locations of collections. Which collection is in which hall, storage, or outdoor space - all information is current and accessible.
Movement Management
Record all movements of collections within and outside the museum. Loans, temporary exhibitions, restoration - complete records of every movement.
Detailed Reporting
Collection-based statistics, object counts, value analyses, status reports. Generate comprehensive analytical reports for management.
Access Control
Define special access permissions for collections. Specify in detail which personnel can access which collection.
Collection Types You Can Manage
🏛️ Permanent Exhibitions
Object groups that form your museum's main collections and are continuously exhibited
⏰ Temporary Exhibitions
Thematic or period exhibitions organized for a specific duration
📦 Storage Collections
Objects not currently on display but regularly maintained
🎨 Thematic Groups
Objects gathered around a specific theme, artist, period, or style
🌍 Loan Collections
Objects borrowed from other museums or loaned to other museums
🔬 Research Collections
Special groups reserved for academic studies and scientific research
Collection Management Use Cases
Organizing New Exhibitions
Create a collection for a new temporary exhibition. Select objects from different permanent collections and add them to the new exhibition. When the exhibition ends, automatically return objects to their original collections.
Loan Object Tracking
Create a special collection for objects loaned to another museum. Record all information such as loan date, return date, and conditions. Track return dates with automatic reminders.
Seasonal Rotation
Perform seasonal rotation to protect light-sensitive objects. Remove one collection from exhibition and send it to storage, bring another collection instead. All movements are automatically recorded.
Donation Management
Create a special collection for newly donated objects. Record all details such as donor information, donation date, and evaluation process. Distribute to relevant collections once inventoried.
Information You Can Manage for Each Collection
Basic Information
- Collection name (EN/other languages)
- Collection code
- Collection type
- Creation date
- Responsible personnel
Description and Content
- Brief description
- Detailed description
- Theme and scope
- Period information
- Object count and list
Location and Status
- Physical location
- Exhibition status
- Accessibility
- Security level
- Environmental conditions
Management and Monitoring
- Collection value
- Insurance information
- Movement history
- Maintenance plans
- Future exhibitions
Advantages of Muselera Collection Management
🎯 Easy Organization
Organize thousands of objects in logical groups, find them quickly
📈 Efficiency
Reduce your exhibition preparation time by 50%, focus on more exhibitions
🔍 Full Visibility
View the current status of all collections from a single screen
🛡️ Security
Special access controls and security settings for each collection
📱 Mobile Access
Access collection information from mobile devices, conduct field work
🌐 International Compliance
Collection documentation compliant with ICOM and SPECTRUM standards
Manage Your Collections Professionally
Organize your objects, optimize your exhibition processes, and maintain complete control with Muselera's powerful collection management module.
